The Install Coordinator position is responsible for performing all administrative support related to our Installation Departments. The ideal candidate will be a hard-working professional able to undertake a variety of administrative support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
What we OFFER you:
- Birthday Pay
- PTO after 90 days
- Parental Leave
- Paid Training
- Weekly pay
- 7 Paid Holidays
- Employee Relief Fund and PTO Gifting
- Education & Tuition Assistance
- Robust benefits package – health, dental, vision insurance, 401k match, IRA, and more
- Employee Discounts
- Employee Referral Bonus
- Career growth opportunity
What you will do:
- Work closely with vendors to retrieve quotes for customer estimates.
- Enter and track purchase orders and invoices.
- Order NOC and inspections and maintain the progress of jobs.
- Responsible for working with sales, engineering, and operational managers to ensure timely preparation of permit packages
- Submit permits to municipalities and coordinate revisions as necessary
- Monitor progression and status of permits to help team plan installation schedule
- Assist with the invoicing process, bookkeeping procedures and collections, and preparation of estimates and service requests.
- Maintain office, HVAC Installation jobs and estimate schedules, make any necessary scheduling adjustments with dispatch and coordinate directly with customers.
- Assist management with material orders and tracking.
- Provide support to HVAC field technicians.
- Track repairs and work completed in trade software, Service Titan.
- Work closely with HVAC Installation manager on all other administrative duties.
You must have these things:
- 2+ years of administrative service experience.
- HVAC trade knowledge preferred.
- Service Titan experience preferred
- Detail-oriented, with superior organizational skills
- Multitasking and Time Management skills
- Ability to work independently to complete assignments.
- Strong written and verbal communication skills
- Good work ethic and willingness to learn new methods
